As a landscaping or lawn care company, your crews are often spread far and wide throughout the day and can sometimes prove a challenge to accurately track.
Team members in a hurry to get out the door and beat rush hour traffic may forget to punch their timecards, leading to headaches when you’re trying to calculate payroll later on. This sort of trouble managing employees that were not in the same location was the reason why Hubstaff was created.
The co-founders Dave Nevogt and Jared Brown built Hubstaff to help employees that are working remote or on the move more easily track their work and time so that owners get a clear picture of how their business works, according to Peter Gratale, marketing manager for Hubstaff.
“Our goal over the years has remained the same: making time tracking and team management more streamlined and automated so that you can focus on your work,” Gratale says.
Employees can download the app on their smartphone and clock in with mobile timecards. Hubstaff also comes with built-in GPS tracking, eliminating the need for expensive GPS tracking devices.
Hubstaff has also recently rolled out a geofencing feature that allows employers to set a digital perimeter around specific locations so that time tracking starts and stops automatically when a team member enters or leaves work sites.
“GPS tracking is definitely what first attracts landscapers to Hubstaff, but I think most landscapers will love other features like scheduling, easy time tracking, payroll, budgeting and online invoicing,” Gratale says. “All these features allow landscapers to run a much more efficient business and spend that extra time (that would have been spent doing administrative tasks like timecards and payroll) on their clients.”
With the scheduling feature, landscapers can create schedules for their whole team and receive alerts for late, missed or abandoned work hours.
The time tracking feature helps owners with generating the most accurate timesheets to properly invoice customers and pay workers what they are due. Users have the option of exporting timesheets into their preferred format for payroll or they can set up payments within Hubstaff for further streamlining.
“You can even track time off and holidays in Hubstaff, pay your team using a payment integration, or issue invoices — all time-saving features worth exploring,” Gratale says.
By accurately tracking the time spent on a project, company owners can improve their job costing and save money while determining what type of work is the most profitable for the business.
“The biggest way a landscaper can save money with Hubstaff is by no longer having to spend time manually going through timecards and calculating payroll,” Gratale says. “Instead, they get online, accurate timecards to download and send for payroll, or that can be paid automatically if they wish.”
According to Gratale, Hubstaff is affordable and easy to use, with landscapers signing up and being able to use the product with their team the very next day.
Hubstaff has plans starting at $5/month per user and premium plans that are $10/moth per user. There is a 14-day free trial along with a 1-on-1 demo so landscapers can sign up and see for themselves if the system is a good fit for them.
“The insight you can get from Hubstaff helps landscapers optimize their business and make better decisions,” Gratale says.